How to Run the Perfect Board Meeting

28 Aug How to Run the Perfect Board Meeting

http://www.boardmanagers.net/decision-making-tools-to-help-increase-productivity-and-free-up-time/

The perfect board meeting requires some level of focus. From bringing the meeting into order to adjourning the meeting after the time is over, this intentionality makes a huge difference. The more people feel that their time and experience are valued, the more invested they will be in the outcome of every meeting. Here are some easy tips for getting there.

Start the meeting at Time

Don’t overbook your board meetings, especially for meetings that are held in person. you don’t want attendees to feel like they are wasting their time. It’s also helpful to give your attendees the opportunity to look over the board packet and other materials prior to the meeting or a complete board deck or an easier memo/Notion document.

Keep to the Agenda

A well-structured structure is the best way to ensure that a board meeting is productive. This means not adding new agenda items prior to the meeting, and requiring attendees to read their materials prior to the meeting and establishing expectations for each agenda item based on the length of time it should be discussed. This will help keep the board meeting focused and avoid the board from getting distracted.

Make sure that every item on the agenda has a clear goal – are you looking for information, gaining agreement or deciding? This will make the board meeting productive by avoiding distractions and allowing you focus on the most important issues. Also, making sure that you distribute the board minutes within 24 hours of every meeting will reinforce the decisions taken and ensure that actions are taken swiftly and effectively.