How to Run the Perfect Board Meeting

27 Sep How to Run the Perfect Board Meeting

Board meetings can be an amazing chance to shape the direction of a business by bringing together brain power to navigate turbulent waters and calmer seas. If done properly boards meetings can have a major influence on the direction of a business. But without a clear structure and a strict discipline meetings can become ineffective and frustrating for everyone involved.

It is important to establish the tone early by calling the meeting to order and discussing any issues that are personal or of a purely formal nature. After ensuring a quorum is present, move on to the next item on the agenda and start the main part of the discussion. This is typically where you’ll talk about major organisational changes, crucial forks in the road, and strategies that will guide the company towards achieving its goals.

Reduce the length of meetings by encouraging committee and officer chairpersons to share bullet-point summaries. This allows for more time to engage in strategic discussions and ensures that your participants aren’t distracted or bored by lengthy discussions.

Make sure to send all relevant documents to your attendees prior the meeting (committee and staff reports, Board packs, and any contextualising documents). This will reduce time spent during the meeting and will encourage participants to prepare in advance. When the meeting starts you should begin with any follow up questions or clarifications that arose from the reading materials you have prepared and then get straight into your most critical discussions.

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